No matter what you do for a living, you will most likely be called upon to present a document at some point in your career (or personal life…). The idea of presenting anything can be confronting but it doesn’t have to a painful (or complicated!) experience. Today we’ll show you how to present a document to anybody, anywhere – and it won’t even involve public speaking!Here's how to present a document to anybody, anywhere... Click To Tweet
How to present a document
Here’s how to present a document to anybody, anywhere, in three simple steps:
Step 1. Finalise and perfect the document.
Step 2. Use Blrt to talk, point and draw over the document (for free!).
Step 3. Send your Blrt privately or embed it in a web page.
Whether you’re presenting a one-pager brief or a lengthy technical document; an essay or a poem (aren’t you romantic?), it’s as easy as that!
Read on for all the details about how to present a document to anybody, anywhere. Soon you’ll have your own presentation just like this one:
Finalise and perfect the document
Maybe this goes without saying but before you start worrying about how to present a document, you need to make sure the document is ready for presenting.
You have proofread it, haven’t you?
At the very least the document should be reviewed by at least one person who didn’t help to write it. In fact, the less familiar they are with the project, the better. The same rule of thumb applies here that your teachers always hammered home in school: if somebody were to find the document on the street and didn’t know anything about the topic, they should still be able to follow what you’ve written.
This is a great job for your husband or wife (if the document isn’t confidential). If you’re not married, this is as good a reason as any to get married.Make sure somebody proofreads your work before you present it. Click To Tweet
Of course, going through multiple edits and revisions is only possible with a luxury that you often won’t have: time. If the heat is on, you’ll have to get your document as perfect as possible without a little help from your friends.
Fortunately, online services can go a long way to help you polish your document before presenting.
Hemingway Editor is a web and desktop app that will highlight areas for improvement in your writing and give the text an overall grade for readability. If you want to make sure your message isn’t getting lost and that your words are sending a clear message, Hemingway Editor will help you filter out any distracting fluff. Here’s what it thinks of the preceding couple of paragraphs:
Not bad! Hemingway rates anything 10 or lower as being clear for the reader. The app has made a few suggestions for changing the wording of these paragraphs but they haven’t been actioned. That’s simply because the goal for this blog post isn’t to have it read like a technical manual – it’s meant to be conversational, approachable and light.
Further to that point, your mileage with Hemingway Editor may vary depending on your own goals for your document and presentation. For instance, the app doesn’t rate Hemingway himself very highly but the author’s Nobel Prize in Literature and legacy as a great American writer would seem to indicate that breaking the rules is sometimes okay.Try using @HemingwayApp if you want your #writing to be more clear and concise Click To Tweet
Once you’ve jettisoned the fluff from the text itself, it’s worth turning an eye toward the visual styling of the document. We at Blrt are big fans of Canva, a web and mobile graphic design app that enables users of any skill level to quickly create stunning and professional imagery. Canva is used to create the feature images for all of our blog posts (including the one you see above) and a great deal of imagery for internal documents here at Blrt HQ.
There are dozens of free templates and hundreds of free visual elements (not to mention many more paid elements) – including styled text boxes, stock imagery, and icons – that can help you whip up suitable imagery for your document in no time. You can even design and lay out the document itself if you’re feeling bold.
Check out our review of the app for more information about how it works and a walk-through of the creation of our blog featured images:
Could a (free!) web-based graphic design app replace Photoshop in your workflow? We answer that question and more in our Canva review.
Use Blrt to talk, point and draw over the document
It’s never been easier to present a document to anybody, no matter where they are. Blrt allows you to talk, point and draw over documents, images and websites in order to get everyone on the same page.
Click the button below and the most appropriate app for your device will fire up. Don’t worry if you don’t have an account – you’ll be able to set one up straight away (and Blrt Basic is free!):
Blrt works with PDFs, which can be manually opened within the app. That said, this demonstration uses an iPad Pro, which allows me to AirDrop the PDF to the device and open it directly within Blrt as seen here:
From here your PDF will automatically load into a new Blrt and you’ll see each individual page on the screen. In this instance we’re dealing with three pages:
If you don’t want to talk over any given page, simply tap the checkmark over that page to hide it from your Blrt recording. You can also rearrange the order of the pages at this stage if you notice a last-second change is in order. When you’re happy with the order, tap ‘Create’ in the top-right corner of the screen.
Now you’re ready to record a Blrt presentation of your document. All of your tools are on the menu at the left and you can move to the next page with the arrows at the top of the screen. Simply tap the red circle at the bottom left to begin / pause/ stop recording.
You’re in business now. Zoom in and pan the page around to draw the attention of your audience to the section of the document you’re addressing. Use the drawing tools to mark up the page (or highlight the hilarious nature of your writing)…
… or to indicate where elements will be added in final iterations of the document:
Once you’re happy with the Blrt (you can preview it before you send it on to anybody – how good is that?) you can move on to distribution.
Send your Blrt or embed it in a web page
Now that you’ve recorded your Blrt, it’s time to actually get it seen by the people you’ve made it for.
You have a few different options available to you that essentially boil down to whether or not you want to keep the document presentation private or make it publicly available.
How to present a document privately
You can privately send your Blrt to anybody by inviting them to the conversation. A Blrt account is not required for your recipients to view the Blrt in Google Chrome on a desktop or laptop. If they’re using a mobile device they’ll be prompted to download the Blrt mobile app and create a free account.
Any recipient who registers an account will be able to reply to your Blrt within the conversation, which is a great way to create a dialogue and improve the document if needed. If the idea of a group analysing your presentation is scary, you can copy your Blrt to new conversations and share those conversations with individuals or smaller groups as you see fit. Blrt makes it easy to pick and choose your audience!
How to present a document publicly
In many cases, you’ll want your document presentation to be viewable by anybody and everybody. Maybe you’re walking customers through an instruction manual or perhaps you’re showing off your abilities as a copywriter. Whatever the case, it’s easy to share your Blrt to the world at large.
The first step to sharing your presentation publicly is to make your Blrt public. It’s not as scary as it sounds – you’ll still have to embed the Blrt or send people the link before they can view it, so you still have control over who sees it.
Once a Blrt is public you can find the embed code within the app and paste it directly into the code of any webpage to share your presentation with anybody viewing that page.
For more information on how embedding works, please refer to the below blog post on this very subject:
Did you know Blrts can be embedded in a web page just like videos? Today we show you how it's done...
Present a document now
Now that you know how to present a document, it’s time to get started:
Blrt helps you get your point across quickly by allowing you to talk, point and draw over images, documents and websites. The resulting video-like recording is called a Blrt.
Your Blrts require much less bandwidth than video and can be shared with anyone on mobile or desktop. This makes Blrt ideal for both collaboration and the creation and sharing of dynamic content, as public Blrts can be embedded into any webpage.
Once recorded, Blrts are stored in the cloud and are exchanged with others in a conversation-like fashion. A record is kept of the exchange, and new parties and media can be added at any time.
Blrt shifts time and place, allowing users in a conversation to participate in their own time. In an era where activity-based working and distributed teams are commonplace, Blrt is revolutionising the way people interact to get things done.